Project Information Support System

The project information support system was developed and is now being used in the company for informational support of projects and in order to assist in project preparation and handling. The main purpose of this system is to provide a high quality of company’s products, to increase the efficiency of work and project management in the company.

The system ensures: registration and full documenting of company’s projects; effective management and control of project implementation on the part of project and company managers; exchange of project information between all project participants; exchange of information about the technologies being developed in the company.

The system ensures work with organization documentation, management directives and technical project documentation. Direct financial management of projects is not provided in the system, except for registration of planned and expended man-hour.

Proceeding from the above-mentioned functions of the system, it provides:

• Possibility of creation and follow-up of project organization documentation at all stages. Document nomenclature allows to organize a project and to follow-up its realization at all stages, both from the point of view of development of its contents, and from the point of view of work organization and effectiveness of personnel use.
• Possibility of creation and storage of elaborated documentation for quality system, normative and management documentation, working and report documentation within the framework of the project.
• Opportunity to follow-up interaction between project manager and the Customer, subcontractors, company management and between co-workers working on the project inside the company.
• Notification of co-workers and project manager about recieved tasks and unrealized orders.
• Control of document implementation, agreement and approval cycles for project documents.
• Structuring of information by project documentation.
• Document systematization on the following basis:
  • according to months and weeks;
  • separation of new documentation developed during last month and last week;
  • storage of information on frozen and accomplished projects in dynamical archive, possibility to look through these documentation, change project status and transfer all information on project from dynamical archive to the base of perspective and active projects and vice versa.
• Different variants of access restriction to project documentation for company co-workers.

The system is implemented on the basis of Lotus Notes/Domino client-server platform. This platform allows to organise joint use of information by all employees, to ensure the appropriate level of information safety and to provide support for standard processes of document management (registration, co-ordination, approval, control of execution, document distribution, etc.). If necessary, the system can be integrated with other applications that are used in the company (databases “Staff”, “Partners”, etc.).